MDD Background Information
Student Group: K12 Special Admit Students
Cohort View
A cohort view allows for the same group of students to be tracked over time in terms of meeting the metric outcomes displayed. The cohort length selected allows viewers to see outcomes within a one-, two-, three-, four-, or six-year timeframe beginning from student’s first term of enrollment.
Specifics for Student Group: Special Admit Students
Students Included
- Have a record as a special admit credit student in the system at any point up to and including the selected year
- Have a minimal credit enrollment in the system at the selected college OR is noted as participating in the College and Career Access Pathways (CCAP) in the selected year
- With 12th grade year determined by MIS or CCC Apply data
Display of Complete vs Incomplete Data
For most metrics, complete years of data are displayed. In other words, data displayed for selected years would not update as additional years of source data are ingested. Complete years of data are displayed with darker colored bars or with solid data points on a line graph. The complete years of prior data would only change for three reasons:
- Prior year COMIS information to be integrated for the build is updated by an institution or college. Resubmissions to COMIS by colleges for prior years would result in changes to metrics displayed with updates to underlying data sets to calculate those metrics.
- Prior year information is updated by COMIS due to underlying changes in data collection or due to underlying changes to the methodology for matching students in the data sets by the Chancellor’s Office or for some other reason.
- To better align with the metric definition and its intent, the code has been updated.
However, there are also metrics for which the metric outcomes will update as more years of data are incorporated into the build. These incomplete years of data are displayed as lighter, nearly transparent colored bars or with open data points on a line graph. Data may be needed for metrics where the time frame to meet the metric outcome is specified in their definition.
The following metric types and student groups may include incomplete years of data:
- For the first-time student cohort, data needed for the timeframe or cohort length selected may not be available yet to allow all students who started in the cohort year selected to have the full timeframe to meet the metric outcome.
- For example, if 2016-17 is the starting year of the cohort and if the cohort length selected is 6-years, then data is needed through fall 2023 or academic year 2023-24 to allow students who started in spring 2017 to have a full 6 years to meet the metric outcome. Therefore, the data displayed for that 2016-17 cohort would be incomplete until the 2023-24 data is available.
- For the first-time student cohort, data may be needed for first-year momentum metrics in the cohort view or for metrics where the time frame to meet the metric outcome is specified in their definition.
- For example, if 2022-23 is the starting year of the cohort, data for academic year 2023-24 is needed to determine if those students are full-time in their first year. Therefore, the data displayed for that 2022-23 cohort would be incomplete until the 2023-24 data is available.
Complete Years of Data Available by Cohort Timeframe
The following grid displays the years where complete information will be available for each metric in the cohort view by starting cohort year and by 2-, 3-, 4-, 6-year timeframe for first-time cohort students. All years and timeframes marked with “I” for incomplete indicate that the data is not complete (but will be updated as more years of data become available in future builds) but will be displayed by bars with lighter coloring and messaging to distinguish from years and time frame selections where the data is complete as noted with “C” and will not change. “N” denotes not available, and “S” denotes that data is not displayed since it is not usable essentially.