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MDD Background Information

Student Group: Comprehensive Snapshot

Snapshot View

A snapshot view displays information based on students who meet the criteria for each metric within the selected year. Therefore, the specific students may not be the same from one metric to the next. For example, the students who completed a noncredit workforce milestone in a year may not be the same students who earned a postsecondary degree in that same year.

Specifics for Student Group: General Admit Students

Students Included

Have a record in the Student Enrollment Data Elements (SX) file

General Coding Exception for COVID-19 for Noncredit

In spring 2020, in-person noncredit community college courses were converted to distance education modalities using synchronous live interactions between students and instructors, asynchronous methods in which students accessed materials and instruction on their own time, and/or a combination of the two. The Chancellor’s Office recognizes the limitations that the noncredit community has faced in reporting student attendance hours for noncredit distance education classes. Therefore, the Chancellor’s Office has determined that the hour threshold requirements for certain metrics as measured by SX05 Enrollment-Attendance-Hours will not be enforced for noncredit community college students in spring 2020 or any term in the 2020-21, 2021-22, 2022-23, and 2023-24 academic years. During this timeframe, an enrollment record (SX) in a noncredit course EXCEPT in Tutoring or Supervised Study Skills (493009 and 493014) will be used as a proxy for the hour threshold components of these metrics.

The Chancellor’s Office released guidance regarding the reporting of noncredit attendance hours for CAEP in MIS through the SX05 Enrollment Attendance-Hours data element. The memorandum provides clarification and interim guidance on how institutions should calculate and report student-level attendance hours for students in noncredit distance education (DE) through the Chancellor’s Office Management Information System (MIS) in the SX05 Enrollment Attendance-Hours data element regardless of DE instruction being synchronous or asynchronous.

Sector and Program Drilldown Available

A sector and program or TOP code drilldown is available for the General Admit Students group selection. The options in DataVista are the same as previously available in the Community College Pipeline (CCP) dashboard (All Programs, All CTE Programs, All Non-CTE Programs, Sectors, TOP04, TOP06). The only difference is that the CCP dashboard had a minimum enrollment requirement of 0.5 units or 12+ positive attendance hours in academic terms prior to Spring 2020 and the onset of COVID-19, as noted above. This minimum enrollment is not required in DataVista. Therefore, the values may be slightly higher in DataVista compared to the values displayed on the CCP dashboard in LaunchBoard.

All CTE Programs or Strong Workforce Program Students

All CTE Programs or Strong Workforce Program students are enrolled in a program area that is assigned to a vocational sector. With the addition of the sectors and program drilldown to this student group selection as described above, the “All CTE Programs” selection in DataVista now provides the student population for the Strong Workforce Program (SWP), previously included in the SWP dashboard on LaunchBoard, including the metrics used in the annual calculation of the 17% SWP Incentive funding. As described above, the minimum enrollment is not required for the General Admit student population. Therefore, values in DataVista for SWP students may be slightly higher compared to the values displayed on the SWP dashboard.

TOP codes at the 6-digit level flagged as vocational are mapped to a single sector. Note: There is one TOP code at the 6-digit level, 083600 Recreation, that is mapped to the Education and Human Development sector that is flagged as vocational but not flagged as CTE by an “*” in the Chancellor’s Office Taxonomy or Programs Manual.

Metrics in Strong Workforce Program

The following metrics and disaggregations are included in the Strong Workforce Program report and used to calculate the 17% SWP Incentive Allocation:

STUDENT TYPES

122SW program_id=2 Strong Workforce Program Students or All CTE Students

Description

All students who had an enrollment as a general admit student on a TOP code that is assigned to a vocational industry sector in at least one term of the selected year

Data Source(s)

Chancellor's Office Management Information System

Data Element(s)

CB03 Course-TOP-Code

GI03 Term-Identifier

SB15 Student-Enrollment-Status

SX Domain and Format

Calculations

Student who met all of the following criteria:

Has an enrollment in the system

Has a value in the Student Enrollment Data Elements (SX) file

AND is enrolled as a General Admit student in at least one term of the selected year

WHERE SB15 IS (1,2,3,5,X) in at least one term of the selected year

AND in a program area that is assigned to a vocational sector

AND CB03 is assigned to a vocational sector

AND count students at any college and on any TOP code assigned to a vocational sector where a student has a credit or noncredit enrollment not in Tutoring or Supervised Study Skills in the selected year

Denominator

n/a

Value Type

Unduplicated count of students

DENOMINATORS (Not Displayed)
DISAGGREGATIONS
PROGRESS
SUCCESS
EMPLOYMENT & EARNINGS
FOR THE 17% SWP INCENTIVE ALLOCATIONS

632SW program_id=2 SWP Students Who Earned a Degree or Certificate or Attained Apprenticeship Journey Status is broken out into four different levels:

Mapping of Taxonomy of Program (TOP) Codes to Sectors

Sectors refer to the Priority Sectors identified for the California Community Colleges Chancellor’s Office, plus additional clusters that represent other common career and technical education program groupings. Sectors include:

Vocational Sectors and TOP Codes in DataVista

Link to Mapping of TOP Codes to Sectors in the Resource Library

Student Journeys Based on Goals and Noncredit Course-taking Patterns

General admitted students are assigned to student journeys in the following manner: Based on the educational goals that students select, either as their informed goal once enrolled in community college, or from OPEN CCC Apply version of the application form (if no informed goal is available) or based on noncredit course taking behavior for both the Adult Education or English as a Second Language and Short-Term Career Education If the student has selected an informed or uninformed undecided goal or other goal or does not display Adult Education or ESL or Short-Term Career Education noncredit course-taking behavior, that student will be assigned to the Undecided or Other group

1. Adult Education or English as a Second Language

Students are included in this journey if they selected one or more of the following goals or had the following noncredit course-taking behavior:

2. Short-Term Career Education

Students are included in this journey if they selected one or more of the following goals or had the following noncredit course-taking behavior:

3. Degree or Transfer

Students are included in this journey if they selected one or more of the following goals:

4. Undecided or Other

Students are included in this journey if they selected one or more of the following goals or had the following noncredit course-taking behavior:

Note: a student can be included in multiple student journeys in a selected academic year at a college. Therefore, the sum of the number of students in each student journey who met the metric outcome may be greater than the overall unduplicated count of all students who met the metric outcome. As an example, a student may have indicated that their goal is to earn a two-year associate degree but also took a noncredit career technical education or workforce prep course at college A. Therefore, that student would be included in both the Degree or Transfer and Short Term Career Education journeys at college A.

Note: not all metrics are displayed for every student journey. An example would be for students in the Short-Term Career Education student journey. Since typically their goal is not transfer, then under the Success theme transfer metrics are not displayed. All General Admit Students and All Undecided or Other journey selections display all metrics.

Display of Complete vs Incomplete Data

For most metrics, complete years of data are displayed. In other words, data displayed for selected years would not update as additional years of source data are ingested. Complete years of data are displayed with darker colored bars or with solid data points on a line graph. The complete years of prior data would only change for three reasons:

  1. Prior year COMIS information to be integrated for the build is updated by an institution or college. Resubmissions to COMIS by colleges for prior years would result in changes to metrics displayed with updates to underlying data sets to calculate those metrics.
  2. Prior year information is updated by COMIS due to underlying changes in data collection or due to underlying changes to the methodology for matching students in the data sets by the Chancellor’s Office or for some other reason.
  3. To better align with the metric definition and its intent, the code has been updated.

However, there are also metrics for which the metric outcomes will update as more years of data are incorporated into the build. These incomplete years of data are displayed as lighter, nearly transparent colored bars or with open data points on a line graph. Data may be needed for metrics where the time frame to meet the metric outcome is specified in their definition.

An example would be for the expanded definition of Completed Transfer Level Math and English metric where credit ESL students are allowed a full three years to complete transfer level courses. If 2021-22 is the selected year, for those students who started in spring 2022, data would be needed through fall 2024 or academic year 2024-25. Therefore, the data displayed for that 2021-22 cohort would be incomplete until the 2024-25 data is available.

Reports Included for General Admit Students:

• Vision 2030 for the Overall View

• Strong Workforce Program

Specifics for Student Group: All Students and Dual Enrollment Students

All Students Included or “ST” students

Have a record in the Student Enrollment Data Elements (SX) file

Note: For Success: Completion metrics, the outcomes for All Students are the same as General Admit students since students are not restricted by enrollment type for these metrics

K12 Dual Enrollment Students Included or “SD” students

Have a record in the Student Enrollment Data Elements (SX) file

AND is flagged as a Special Admit student currently enrolled in K-12

Reports Included for All Students and for K12 Dual Enrollment Students: